Privacy policy

This is the website of Auximedia, a French limited company (Société Anonyme) whose:

Please read the following agreement to understand how your personal data is processed.
This document may be subject to change. Any updates to this Privacy Policy will be announced via a banner notification.
This version is dated August 28, 2025. 

LEGAL FRAMEWORK AND SCOPE 

Auximedia is committed to complying with French data protection laws.
All personal data processing related to this website is subject to the French Data Protection Act of January 6, 1978 (as amended) and to the General Data Protection Regulation (GDPR) No. 2016/679 of April 27, 2016, applicable since May 24, 2018. 

This privacy agreement applies to all pages hosted on auximedia.com (the Auximedia website).
It does not apply to pages hosted by other organizations to which we may refer, whose privacy policies may differ. 

This policy covers:

  1. Your visit to our website and the use of cookies to improve your browsing experience
  2. Forms completed to subscribe to our newsletters or to contact us 

If you wish to respond to any of the practices described below, please contact us. 

COOKIES FOR A BETTER BROWSING EXPERIENCE 

What is a cookie?
Cookies are small text files created to store specific information from the websites you visit — for example, your language preference, login data, or other settings.
Cookies help improve website functionality and are also used for statistical purposes. They do not record your name, address, or other personal details. 

Only the website that created the cookie can access it. Cookies are text-only and cannot perform any action on your device. They merely provide additional information to your browser and are therefore harmless. 

If you believe your privacy is not being respected, you can adjust your browser settings to block or delete cookies.
You will still be able to browse the Auximedia website (auximedia.com). 

Web Statistics
Statistics for this website are collected via Google Analytics and Google Search Console, web analytics services provided by Google Inc.
We use this data solely to analyze visits to our website — for example, which pages are most visited, which browsers are used, and the average visit duration. 

Based on this information, we can improve our website.
We request your consent for the use of these cookies through a banner notification. 

The information generated is transmitted to and stored by Google on servers in the United States.
Google uses this information to evaluate site usage, compile activity reports for website operators, and provide other related services.
Google may share this information with third parties where required by law or where such parties process the data on Google’s behalf.
Google will not associate your IP address with any other data held by Google. 

For more information about Google Analytics privacy practices, please refer to the “About Google Analytics” section. 

What information is collected via cookies?
If cookies are enabled, our server automatically recognizes your domain upon each visit — but not your email address or name. 

We collect the following information via cookies:
• Your domain (automatically detected)
• Information about the pages you visited on our site
• Your age, gender, language, and geographic region 

Third-Party Cookies
We also use services from trusted partners specializing in social media, advertising, and analytics.
For example, we integrate YouTube videos, Simple Share Buttons Adder for content sharing, Facebook Pixel, and other third-party tools. 

These third-party services may use cookies to track certain user actions (such as clicks) to enhance your browsing experience. 

How to disable cookies
Cookie settings are browser- and device-specific. If you use multiple browsers or devices, you’ll need to repeat the process for each. 

For more information about enabling, disabling, or deleting cookies, please refer to your browser’s help section:

PERSONAL IDENTIFICATION INFORMATION COLLECTED 

When visiting our site, you may voluntarily share personal data — for example, by sending messages, subscribing to newsletters, registering for an event, or requesting publications. 

“Personal data” refers to any information relating to an identified or identifiable individual (directly or indirectly), such as name, address, phone number, email, preferences, gender, origin, etc. 

Depending on your interaction with our site, this may include:
• First and last name
• Email address
• Phone number
• Language
• IP address (for newsletters only)
• Job title
• Company 

This data is collected through online forms using the Formidable Forms plugin or Flexmail, our email marketing platform.
The data is used to inform you, register you for events, contact you later, or compile statistics to improve our site. 

This data is shared with these third parties only with your consent.
For newsletters, you can update your preferences or unsubscribe at any time via the link in each email. 

For details on how Formidable Forms and Flexmail handle data, please refer to their respective Privacy Policies. 

If you no longer wish to receive postal or electronic communications from us, please contact us. 

DATA MANAGEMENT AND RETENTION 

Your personal data is stored in our database only when you subscribe to our newsletters, register for an event, or request a publication (such as our magazine or annual report).
Unless otherwise requested, this data is retained for five years after your last interaction with us. 

Data is stored on our servers at the headquarters of Auximedia’s parent company, Auxipress, located at Boulevard du Souverain 25, 1170 Watermael-Boitsfort (Brussels), as well as on our host Combell, whose data centers are located at Wezembeekstraat 2 bis, 1930 Zaventem, and Kouterveldstraat 13, 1831 Diegem. 

Auximedia does not share your data with other organizations for commercial or other purposes, nor with commercial databases. 

Data may be shared with third parties for non-commercial collaboration purposes, in which case confidentiality and security are ensured by a written agreement. 

Data is shared with third parties only when required or permitted by law. 

USE OF DATA BY AUXIMEDIA 

Your data is used exclusively for Auximedia’s specific activities — such as (e-)mailings, opinion surveys, newsletter subscriptions, and event registrations.
We do not process personal data of minors (under 16) without written consent from a parent or legal guardian. 

You always have the right to access, modify, delete, or restrict the use of your personal data, or to object to its processing. 

DATA SECURITY 

Auximedia undertakes to protect your data through appropriate technical and organizational measures. 

These include:

ACCESS, MODIFICATION, OR DELETION OF PERSONAL DATA 

You have the following rights:
• Right of access – You may request information about your personal data.
• Right of rectification – You may request corrections or updates to your data.
• Right to erasure (“right to be forgotten”) – You may request full deletion of your data.
• Right to restriction of processing – You may object to certain uses of your data.
• Right to data portability – You may obtain your personal data in a structured, electronic format.
• Right to object – You may object to direct marketing or profiling. 

To exercise these rights, please send a written and signed request to the Privacy Officer at Auximedia, specifying the postal or email address where you wish to receive a response.
We may request proof of identity, such as a copy of your ID card. 

If you have concerns or complaints regarding the processing of your personal data, please contact our Data Protection Officer at info(@)auxipress.be or by phone at +32 (0)2 550 10 10. 

You also have the right to file a complaint with the Data Protection Authority. 

CONTACT US

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